
Executive Personal Assistant | Centurion
- Provide high-level administrative and secretarial support to the executive.
- Leverage digital tools (e.g., Microsoft Copilot) to streamline tasks and enhance productivity.
- Manage office operations to ensure smooth and efficient functioning.
- Oversee the executive’s workflow, deadlines, and priorities to optimise productivity.
- Maintain the executive’s diary, schedule appointments, and coordinate logistics.
- Arrange complex travel plans and compile related documentation.
- Screen and prioritise incoming communication, responding independently where appropriate.
- Coordinate meetings and events, including logistics, catering, agendas, minutes, and action plans.
- Maintain accurate filing systems and ensure easy access to documentation.
- Escalate service-related issues and manage queries with internal providers.
- Monitor and control office supplies and ensure compliance with governance requirements.
- Compile and distribute documents and reports to required standards and timelines.
- Review and track departmental budget reports in collaboration with Finance.
- Coordinate decentralised academy training venues for the region.
- Build and maintain strong relationships with internal and external stakeholders.
- Partner with key stakeholders to understand business needs and priorities.
- Develop service level agreements and ensure consistent, accurate stakeholder communication.
- Promote exceptional client service and ensure fair treatment across all interactions.
- Foster a positive work culture that promotes productivity and engagement.
- Model leadership behaviours aligned with the company’s values and culture.
- Promote continuous learning, innovation, and collaboration within the team.
- Identify and address personal development needs to support ongoing growth.
- Set and monitor performance goals to meet team and business objectives.
- Manage allocated financial and company resources responsibly.
- Support the enforcement of financial policies and procedures to prevent misconduct.
- Apply governance, risk, and compliance frameworks within the role’s area of influence.
- Matric (Grade 12) or equivalent.
- Post-matric qualification in Office Administration or related field (preferred).
- Minimum 5 years' experience in an executive secretarial role.
- 2–3 years’ experience in office administration and management.